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  • #991106
    thwaitesy
    Member
    • Total posts: 1
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    Hey all,

    My brother in law runs a small construction business and has asked me over the phone if I know of anything for managing a small amount of employees for some tasks.

    The problem he keeps having is that he has 12 employees, and in the mining industry you need to have all of your certificates up to date before you can be contracted out to work somewhere else. As he is running the business himself, he cant keep track of when each of everyone’s certificates are expiring and often some employees will go to work somewhere only to find out that there first aid certificate (or something else) expires that day.. What I was looking for was an online management system where I could set up a profile for each of his employees and have all of there certificates uploaded for easy reference, but have an option where I can set a reminder for an email or text to be sent to him where it will remind him that he needs to update their certificate. I think he doesnt use the computer that much as he is working non stop himself with various tasks around the place, so a notification system is a must (text would be great).

    Does anyone know of anything? It really needs to be as basic as possible, and it doesnt matter if it isnt free.

    Thanks

    #1180057
    Dave Gillen – Former FS Concierge
    Keymaster
    • Total posts: 2,566
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    Hi there,

    Just want to welcome you to Flying Solo. :) I can’t recommend anything, but I’m sure some of our members will have some ideas for you.

    Good luck!

    Dave

    #1180058
    Kindleman
    Member
    • Total posts: 16
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    thwaitesy, post: 209903 wrote:
    Hey all,

    My brother in law runs a small construction business and has asked me over the phone if I know of anything for managing a small amount of employees for some tasks.

    The problem he keeps having is that he has 12 employees, and in the mining industry you need to have all of your certificates up to date before you can be contracted out to work somewhere else. As he is running the business himself, he cant keep track of when each of everyone’s certificates are expiring and often some employees will go to work somewhere only to find out that there first aid certificate (or something else) expires that day.. What I was looking for was an online management system where I could set up a profile for each of his employees and have all of there certificates uploaded for easy reference, but have an option where I can set a reminder for an email or text to be sent to him where it will remind him that he needs to update their certificate. I think he doesnt use the computer that much as he is working non stop himself with various tasks around the place, so a notification system is a must (text would be great).

    Does anyone know of anything? It really needs to be as basic as possible, and it doesnt matter if it isnt free.

    Thanks

    Hi.

    You could quite easily setup a web-based system that would manage all certificates etc. Contractors and employees could be in charge of their own docs. Let me know if that’s of interest – we do that type of thing.

    Otherwise, an old client of mine – this website manages certificates and employees and contractors around projects. I presume it could be used in the mining sector.
    http://www.buildingindustryonline.com.au/

    T…

    #1180059
    My Guy
    Member
    • Total posts: 47
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    A short term cost effective solution we used in the mining sector for this was a spread sheet in excel.

    Listing on the left their names and along the top we wrote in boxes the licenses they all needed.

    Got anyone in on a daily meeting one day and made it priority to enter in the dates in the boxes.

    Green meant they had 1+ years.
    Orange meant they had under 1 year
    Red meant they must be booking in for a course ASAP

    In the industry it was printed off each week for a weekly tool box meet and we went through it.

    #1180060
    TehCamel
    Member
    • Total posts: 873
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    I have a couple of clients that sound like they are similar – they use building contractors to supply packaged services.

    I think they have a program like this, I’ll check and come back to you

    #1180061
    Ruairi
    Member
    • Total posts: 19
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    I’d go for an easy solution and just use MS Outlook, no need for an employee management solution.

    Add all 12 contractors to the People section of Outlook. Either use the notes section to list their certificates or create categories for each certificate and tick them for each contractor – you can then sort, group and filter them by these categories; handy if he wants to know at a glance who is qualified to do a job.

    Then go to the Tasks and send a new Task Request to each contractor. Create one for the expiry date of each certificate (pro tip: you can set up a reoccurring schedule). They’ll get an email plus it will show up in their Task list (in Outlook and any mobile device they have that they have connected). You can also categorise these tasks so you can sort, group and filter upcoming tasks.

    Your brother in law will be able to see a task list for the certificates (or whatever) and both he and the contractor will get reminders and can update the status.

    #1180062
    Advantech Software
    Member
    • Total posts: 8
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    thwaitesy, post: 209903 wrote:
    Hey all,

    My brother in law runs a small construction business and has asked me over the phone if I know of anything for managing a small amount of employees for some tasks.

    The problem he keeps having is that he has 12 employees, and in the mining industry you need to have all of your certificates up to date before you can be contracted out to work somewhere else. As he is running the business himself, he cant keep track of when each of everyone’s certificates are expiring and often some employees will go to work somewhere only to find out that there first aid certificate (or something else) expires that day.. What I was looking for was an online management system where I could set up a profile for each of his employees and have all of there certificates uploaded for easy reference, but have an option where I can set a reminder for an email or text to be sent to him where it will remind him that he needs to update their certificate. I think he doesnt use the computer that much as he is working non stop himself with various tasks around the place, so a notification system is a must (text would be great).

    Does anyone know of anything? It really needs to be as basic as possible, and it doesnt matter if it isnt free.

    Thanks

    Hi,

    We have a product that pretty much does this exact thing. It’s cloud based and allows you to input employees, certifications, look at when they expire, reports included etc.

    I can send further information through. We are a software development company in Brisbane.

    Regards,
    Sam

    #1180063
    TehCamel
    Member
    • Total posts: 873
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    sorry for the delayed response. My clients both have their own custom designed system (Actually, very very similar, due to their close interactions, but I digress)

    #1180064
    RobOnePoint
    Member
    • Total posts: 7
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    thwaitesy, post: 209903, member: 65240 wrote:
    Hey all,

    My brother in law runs a small construction business and has asked me over the phone if I know of anything for managing a small amount of employees for some tasks.

    The problem he keeps having is that he has 12 employees, and in the mining industry you need to have all of your certificates up to date before you can be contracted out to work somewhere else. As he is running the business himself, he cant keep track of when each of everyone’s certificates are expiring and often some employees will go to work somewhere only to find out that there first aid certificate (or something else) expires that day.. What I was looking for was an online management system where I could set up a profile for each of his employees and have all of there certificates uploaded for easy reference, but have an option where I can set a reminder for an email or text to be sent to him where it will remind him that he needs to update their certificate. I think he doesnt use the computer that much as he is working non stop himself with various tasks around the place, so a notification system is a must (text would be great).

    Does anyone know of anything? It really needs to be as basic as possible, and it doesnt matter if it isnt free.

    Thanks

    My work specialises in custom web-based software for all types of business. From large scale through to small businesses.

    Have a look at our site and let me know if there is anything we can do :)

    http://onepointsolutions.com.au/custom-software-development/

    #1180066
    steve201
    Participant
    • Total posts: 280
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    Hi

    I’m a partner with the cloud based portal called workforce guardian.

    Workforce guardian comes with versions either or both an employee management system which complies with fair work Australia provisions, and access to legal advice from clayton utz lawyers.

    If you are interested drop me a message and I’ll give you the workforce guardian contact details.

    Thank you.

    Steve

    #1180067
    Sophie517
    Member
    • Total posts: 17
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    EnableHR
    BambooHR
    employmenthero

    All cloud based HR software, will do what u require, month subscription fees, no lockin contracts.

    I personally use EnableHR. Try out the trial versions for yourself and see if it is suitable, there is a small learning curve, easy enough with all the video tutorials

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