Home Forums Get productive I email myself reminders. It works, but is there a better way?

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  • #999141
    Lucy Kippist
    Member
    • Total posts: 230

    I suppose this is a bit of tech question, wrapped up in the productivity section …

    As a big fan of the to-do list, I am also a little bit off-the-cuff when it comes to ideas. When something comes into my mind I tend to email myself using the subject line, rather than adding it to my list.

    I’ve got 3 email addresses, so this tends to work as I can compartmentalise my thoughts into the respective account. But I am wondering if there’s a better solution – an App or something that you find useful and more streamlined for this kind of thing?

    TIA for your ideas.

    #1218005
    Rowan@quaotic
    Participant
    • Total posts: 712

    I have ‘to do’ list apps on my desktop which I find much handier than I imagine emails would be, but I am sure there has to be similar apps for phones and tablets if that is what you prefer (I don’t do anything on my phone except make calls and texts so I haven’t looked it up)

    #1218006
    bb1
    Participant
    • Total posts: 4,481

    I am known to leave messages on my home answering machine if I come up with a random thought or something I don’t want to forget.

    #1218007
    Jason Ramage
    Participant
    • Total posts: 3,161
    bb1, post: 262938, member: 53375 wrote:
    I am known to leave messages on my home answering machine if I come up with a random thought or something I don’t want to forget.

    Do you at least leave your contact details for the message

    Jason Ramage | Lucas Arthur Pty Ltd | E: hello@lucasarthur.net.au   P: 61 3 8324 0344    M: 61 412 244 888
    #1218008
    Peter – FS Administrator
    Member
    • Total posts: 1,889

    Hi Lucy,
    I used do this a lot too, often on the weekend or nighttime when I have an idea or task that I want to remember when back working. I’d then transfer it from the email to my to-so list.

    I use a Google Doc for my to-do lists, and I recently downloaded the app on my phone so now I just open up the document and write reminders there – easier than an email and saves a step.

    I’ve also used the Todo Cloud app a lot in the past which has a lot of great features and I really liked it. But for some reason I keep coming back to a simple list. I’ve at least gone digital these days.

    A favourite topic of mine :)

    Cheers, Peter

    #1218009
    Peter – FS Administrator
    Member
    • Total posts: 1,889
    Rowan @ GardenLarder, post: 262934, member: 28171 wrote:
    I have ‘to do’ list apps on my desktop which I find much handier than I imagine emails would be, but I am sure there has to be similar apps for phones and tablets if that is what you prefer (I don’t do anything on my phone except make calls and texts so I haven’t looked it up)

    Hi Rowan. Do you have a favourite app you could recommend? A friend recommeded Google Tasks on the weekend which I’d barely explored before.

    #1218010
    Rowan@quaotic
    Participant
    • Total posts: 712

    I just use sticky notes and to-do apps on my ighome homepage, Chrome. There are a few to choose from on Chrome apps.

    #1218011
    Peter – FS Administrator
    Member
    • Total posts: 1,889

    Actually, Google Keep was the note-taking app my friend was showing me. He had it set up with to-dos and list across work and personal.
    It looks quite impressive the way he used it and works across devices.
    Lots of options!

    #1218012
    Zava Design
    Participant
    • Total posts: 1,461

    I add reminders to Google Calendar all the time.

    Gmail (which I have open on my desktop all the time) has “Tasks” built in too, which I should probably make use of. Not a fan of needing to use yet ANOTHER new app if the ones I already use can do something for me… ;)

    #1218013
    Greg_M
    Member
    • Total posts: 1,691

    It’s never occurred to me to email myself with reminders. I have been known to jot reminders on the back of my hand or overalls with a biro.

    I like plain old lists, and I keep coming back to them after trying heaps of specialist apps. Don’t care much whether they’re digital or plain old paper, and I currently use a mix of both.

    Nothing beats a series of notebooks imo, both as a todo and a historical reference (and it never needs backing up :)).

    Like [USER=34615]@Zava Design[/USER] I have Gmail always open in Chrome and also have Tasks, Calendar and Keep running in the sidebar.

    I do use ‘Tasks’, mainly cause it’s just a simple list and it’s staring me in the face always.

    I’ve become a fan of Keep, but I don’t use it for note taking as such. I’m constantly researching stuff on the web, instead of a million bookmarks I hit the Keep button, maybe add a short clarifying sentence then move on. I reckon it’s easier to find stuff later in keep than trawling bookmarks, plus I can ‘pin’ them or classify them easily. Every so often I have a clean out…works for me.

    #1218014
    arrowwise
    Member
    • Total posts: 641

    Agreed – between google tasks, keep, calendar and sheets (if you have to) – will have you covered without having to introduce any new complex and non integrated systems. The more you can do within your primary daily system – the better for all involved :)

    #1218015
    senseict
    Member
    • Total posts: 37

    I’ve just started using Todoist, it’s really nice and useful :).

    I’ve integrated it with Google Apps so calendar etc are automatically updated, I can add tasks from email, etc.

    Plus you can write stuff like ‘Update account X every friday’ and it will remind you every friday to update account x

    #1218016
    Greg_M
    Member
    • Total posts: 1,691

    Yep, I’ve gone full circle, from being an app junkie to ‘keep it simple stupid’.

    GSuite has been the key for me achieving this (didn’t think I’d ever say that). Even my one remaining construction client loves it, and he hates computers…in fact I just got off the phone from editing a spreadsheet for him “live” while he was watching what I was doing over 1000km away.

    This is amazing stuff for a couple of old blokes that started out with paper only.

    #1218017
    Daniel Courtney Gallery
    Member
    • Total posts: 21

    Newby Here – We have found that Trello is an excellent tool for us as a husband/wife team.

    We have 3 boards – Personal to-do’s, Business to-do’s and customer orders.

    As a really small business with custom product fulfillment we don’t have fully integrated order system so this works for us and our 20 or so orders a week.

    Trello as a shared experience is just fantastic and you can drag to do’s around etc.

    #1218018
    Lucy Kippist
    Member
    • Total posts: 230

    Hi Newbie and thanks for the reply!

    Trello has been mentioned to me many times, I must check it out. Interesting point you make about it working for your biz set-up as husband and wife, too. There’s probably a whole niche of biz tools that work for a collaboration like yours.

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