If you’re anything like me, your greatest business challenge is keeping up with everything coming your way. We are all being inundated, on every level, with communication, tasks, ‘stuff’, more, more … and then even more.
How on earth do we stay sane in amongst this?
Well, sadly, most of us aren’t! We’re so overwhelmed by our to-do list it seems like more of a hindrance than a help.
Over the years I taught myself a productivity technique that on the surface seems ridiculously simple, and it is, yet it’s helped me achieve a huge amount of things on a daily basis. I get asked all the time how do I get so much done. Well, this is the answer.
I’ve become incredibly good at using five-minute windows of opportunity.
Throughout my day, I have two lists of things to do:
- A to-do list of those that will take some time.
- A to-do list of those that will only take a minute or two.
When I get a spare five minutes, perhaps waiting for a call or a meeting to start, I pull out the to-do list and complete a few of the ‘minute or two’ tasks.
Over the course of the day, I can get literally a hundred or more little tasks done from my to-do list in those five-minute windows. (Windows which I would otherwise waste by checking Facebook, watching kitten videos or picking fluff out of my belly button.)
I feel so good at the end of the day when I see the big long list of things from my to-do list I have achieved. Some of them might be standalone tasks, like ‘Send someone a thank you email’, or they might be part of a bigger project that I have chunked down into five minute or less, bite-sized tasks.
I know how simplistic this concept may sound, but I guarantee if you master the art of using those five-minute windows of time really well, you’ll be amazed at how much you get done on your to-do list and how wonderfully productive you feel, and actually are, as a result.