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Productivity / Office administration

Why you need an organised office

Did you realise that an organised office helps create a better quality of life? It puts you in control of your business and not the other way around. Here’s how having an organised office allows you to enjoy more time, space, money and energy.

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Time

Just ten minutes per day searching for documents or other working tools adds up to over a week of lost time in a year. That’s one whole week of lost productivity and lost profit.

A useful rule is: give every item a place. Hardcopy or electronic files, books, tools, computer equipment or anything else in a soloists office, everything really does need a home. If it’s not worthy of a suitable home, it doesn’t belong in your office. Of course it will have time away from its home, even in a Professional Organiser’s office, but with dedicated spots for everything, you will restore order far quicker than if you do not have homes for everything.

Space

It’s not the size of your space – it’s how you use it! Organising your office for its specific purpose maximises the usefulness of the area and keeps you clear about what you really need to have there.

Get rid of what you don’t need and make room for what you do need. This article providing decluttering tips explores this concept further.

"A useful rule is: give every item a place."

This creates an amazing effect. Everything that enters your organised office has a life cycle. It may need to be in there for five minutes, five years or forever. It needs a space for every day it spends in your office.

Want more articles like this? Check out the office administration section.

Money

Global meltdown or not, as soloists we can always appreciate ways to be more efficient with money. Being organised has many financial benefits.

For example, you need to ensure you have an effective system for creating and following up invoices. Never, ever be too busy to do this.

Also you can avoid unnecessary duplicate purchasing by knowing what’s in your stationery cupboard and when it expires. Maintaining office equipment and other working tools enhances their longevity and saves on replacement costs.

Energy

Maintaining an uncluttered space, where everything has a home, takes far less energy than cleaning a heavily cluttered space.

It’s crucial that everything in your office has a purpose and that you get rid of things that no longer serve you. Do this and the energy in your office will be renewed and you will benefit from higher energy levels. You will be able to think more clearly, sleep better and feel more motivated. Your creative brain will also be freer and more able to problem solve. What are you waiting for?

Have you benefited from decluttering and having a more organised office? Tell us about it.

Roz Howland

, the Productivity Professional runs programmes that will increase productivity in any business. Roz is based in Brisbane, and travels regularly to share her passion and expertise with businesses all over Australia.

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